Add a supplier

A supplier is a vendor you buy goods, materials or equipment from. Adding suppliers lets you link purchases to them and keep a running statement of what you owe. This guide shows how.

Short version: open Workspace → Suppliers, choose Add supplier, type a name, pick the businesses served, and choose Add supplier.

Add one

Open Workspace → Suppliers and choose Add supplier.
Type the Supplier name — 2–150 characters. *Acme Supplies*.
Choose the Businesses served — pick every business this supplier sells to.
Optional: Contact person, Phone number and a second phone, Email, Notes and an Address.
Choose Add supplier.

Field	Needed?	Notes
Supplier name	Required	2–150 characters.
Businesses served	Required	One or more — a supplier can serve several of your businesses.
Contact person	Optional	Who you actually deal with.
Phone number	Optional	A main number, plus an alternate. Digits and `+ - ( )` only.
Email	Optional	A valid email address.
Notes	Optional	Payment terms, delivery days, anything worth remembering. Up to 1,000 characters.
Address	Optional	Country, state, city, street, unit. Fill in any part and the country becomes required.

In a hurry? The supplier picker on a Cash out has Add new supplier built in — type a name and it offers *Add "…" as a new supplier*, asking only for name, contact person and phone.

Adding a supplier that's already on Reconstro

If your vendor is on Reconstro themselves, choose Find on Reconstro instead of typing everything out. Search a real business by name, pick it, then choose the businesses it serves. Those suppliers carry an On Reconstro badge.

An existing supplier can be joined up later too: open it and choose Link to a business under Business network. Once linked, you can:

Message vendor — start a chat with them.
Share statement — let the vendor see this supplier's statement of account.
Unlink business — undo the link.

Linking means one vendor identity can serve you and other buyers at the same time.

The supplier statement

Open a supplier and choose View statement to see your account with them, one set of totals per currency:

Total	What it means
Purchased	Everything you've bought from them.
Paid	Everything you've paid them.
Outstanding	The balance — You owe, In credit or Settled.

Below the totals is a dated ledger with Date, Purchase, Paid and a running Balance, plus a Totals row. Choose any row for View details, or Go to project to jump to where a purchase came from.

Filter by project narrows the statement to a single project, and then shows Unpaid on this project beside the Balance, all projects — so you can answer "what's still owed on this job?" without losing sight of the whole account.

How purchases get there

You never add a purchase on the statement. Purchases arrive on their own when you record a Cash out on a project and link it to this supplier — see Track money on a project. How much you Paid now at the time is carried across too.

Record a payment

When you pay a supplier, choose Record payment on the statement and enter the Currency, Amount paid, Date and an optional Note. The outstanding balance updates straight away.

Change, deactivate or delete

Open a supplier from the Suppliers list — you can search by name, contact or phone.

Edit supplier — change any detail, then Save changes.
Deactivate supplier — for a vendor you no longer buy from. Their statement and history stay put, and Activate supplier brings them back.
Delete supplier — permanent, and it can't be undone. Deactivate instead if there's any history.

Tips

List every business a supplier serves, so they show up wherever you record a purchase.
Link the purchase to the supplier when you record cash out. That one step is what keeps "what we owe" correct.
Record payments as you make them, so the outstanding balance always matches reality.
Put the payment terms in Notes — it's the first thing you'll want when the invoice arrives.